奖助金提案准备常见问题
寻求外部资助的第一步是什么?
The Office of 赞助的研究 (OSR) supports faculty seeking funding for research, 奖学金, and creative work through a clear and effective process for all partners (Faculty, 赞助的研究, 太阳2注册平台的椅子, 学院院长, 及商业事务). 遵循这一流程非常重要,这样我们才能在提案开发的每个步骤中为您提供最好的支持, 提交, 以及拨款管理.
大多数资助, 公共和私人, 是由HMC提交并授予的, 有些则需要机构提名. 因此,在提交截止日期前8-12周,您必须首先通知OSR任何感兴趣的机会 提交意向表格. Even if a grant is not submitted by, awarded to, or administered by HMC, 重要的是要通知OSR这个机会,以便1)我们可以帮助你起草一份强有力的提案, and 2) we can ensure there is no conflict with other institutional funding goals and efforts.
How soon should I send the grant proposal to the Office of 赞助的研究?
鼓励教师在提案截止日期前至少8周开始提案审查过程. 看到 拨款申请时间表. This will allow for unanticipated delays with the granting agency, 提交过程, and individuals who may be out of the office on the day the proposal is due. 提案的最终草案必须在赞助者的最后期限前至少两周提供给赞助研究办公室,并将预算提供给商务事务办公室,由太阳2注册平台主席和学院院长进行最终内部审查和批准,以确保成功按时提交.
Do I need to seek approval before submitting a grant proposal?
是的. 大多数资助, 公共和私人, 是由HMC提交并授予的, 有些则需要机构提名. Even if a grant is not submitted by, awarded to, or administered by HMC, 重要的是要通知OSR这个机会,以便1)我们可以帮助你起草一份强有力的提案, and 2) we can ensure there is no conflict with other institutional funding goals and efforts.
教师还必须与OSR分享他们的提案和预算,以获得所需的太阳2注册平台和院长批准,然后提交给授予机构.
Who should I consult if I have questions regarding my proposal budget?
请先参考 研究拨款建议的预算信息.
商业事务办公室的罗德里戈·弗洛雷斯(罗德里戈•弗洛雷斯)可以协助教师解决提案预算问题. 你可以在 909.607.0352 或电邮至 roflores@xyhabit.com. 如果这是为NSF拨款,你也可以参考 NSF预算模板.
If I need help writing my proposal, who should I contact?
Faculty write their own proposals, however, there are resources available to assist. Faculty who have previously submitted successful proposals would be a good place to start. Please contact 妮可·沃伦 in 赞助的研究 for suggestions. 另外, the dean of faculty can suggest faculty members who would be a good resource for advice.
太阳2平台是否有资格获得美国国家科学基金会的本科院校研究(RUI)资助?
是的. 资助主要本科院校的研究是NSF的优先事项,HMC符合NSF成为RUI的标准. RUI机制需要PI的RUI影响声明和院长的资格证书. OSR can assist you in drafting the Impact Statement and obtaining the certification.
If I am collaborating with another institution, do I need to get approval?
是的, collaborations are treated in the same manner as a primary proposal submitted by HMC. 请遵循与HMC牵头机构相同的提案审批流程.
I am a sub-awardee on a proposal that was submitted by a prime organization to NSF. 用于当前和待处理的支持, should my organization list the total amount requested for our sub-award, or should we list the total award amount for the overall proposal?
NSF使用在当前和未决支持部分中提交的信息来评估个人进行拟议研究的能力,并帮助评估与拟议项目的任何潜在重叠/重复. The total award amount requested or received by the sub-awardee organization must be provided.
What is the indirect cost rate (called “Facilities and Administration” by NSF)?
国家科学基金会将间接成本描述为那些不易用特定成本目标确定的成本.g., 直接组织活动或项目), but nevertheless are necessary for the general operation of an organization. 间接成本的例子包括从事会计工作的个人的工资和相关费用, 人员, 采购功能, 租金, 折旧及公用事业. Indirect costs are not normally charged directly to a Federal award, but are allocated equitably to all of the organization’s activities. 间接成本通常通过制定和应用间接成本率(ICR)计入联邦政府的预算。. 请参考 研究拨款建议的预算信息 按现行汇率计算.
什么是人月?如何计算?
“人月”的定义是什么??
The term “person-months” refers to the effort – amount of time – that PI/coPI(s), and other senior 人员 will devote to a specific project. The effort is based on the organization’s regular academic year, summer, or calendar year. 例如, if the regular schedule is 9 months and 30% effort will be devoted to the project, 3个月为学习月. 请参阅下面的其他方法.
How do I calculate the person-months per year committed to the project?
将你与项目相关的努力百分比乘以你的任命月数.e., 9个月的学年任用的25%等于2.25人月{9 x 0.25= 2.25}; 10% of a 12 month calendar appointment equals 1.2人月{12 x 0.10 = 1.2})
OR, 如果你知道小时数的话, 天, 或者花几周的时间来完成这个项目, 人月可以通过计算比例得到.
例如, working 5 天 on a project = 1 week/4 total 周 in a month = 0.25人月. Since a month includes a working day or two more than four 周, an alternate way to calculate would be 5 天/22 work 天 in most months = 0.23 person-months. 只是说
- 使用 周:将周数乘以0.23得到人月(3周x 0.23 = 0.69人月)或
- 使用 天:将天数乘以0.5得到人月(4天x 0.05 = 0.20人月)
我的提案中如何计算夏季工资?
When supplemental summer salary is allowed by the funding agency (e.g., NSF), 它应该按你夏季每月年薪的九分之一计算(并按比例计算用于夏季研究的一个月的一小部分)。. NSF sets a maximum of two-ninths of annual salary for summer salary.
一般来说,你应该计划一个估计的4.在计算夏季工资时,每年增加0%. This is not a commitment on the part of the College to increase salaries at this level, 事实上,助学金的薪金不能超过学院规定的实际薪金水平.
例子:
学年工资:$80,000 / 9个月= $8,888.89暑期最高月薪
夏季的花费是2个月:2 × 8,888美元.89 = $17,777.补助金第一年的夏季薪金总额
Year two of the grant would include a 4% increase: ($17,777.78 x .04) + $17,777.78 = $18,488.89
I’m looking to hire summer research students to assist with the research. 我该用什么比率来计算费用呢?
2024年夏季,完成10周研究的本科生研究员将获得6美元的奖励,500. 在你的拨款提案中,为每个学生申请6,500美元,并预算增加3美元的工资.5 - 4% /年. If you know in advance that a student will work less than 10 周, 例如,按比例计算预算请求, $3,250美元,5周(每周$650). 注:为了给学生发放助学金, the PI and the student must both attest that the research is an educational experience. Otherwise, the student will be paid as an hourly employee with 8% FICA withheld.
请参阅下面的夏季研究津贴率.
2024年夏季:6500美元
2025年夏季:6800美元
2026年夏季:7038美元
What are the rates associated with student housing for the Summer?
Please utilize the rates below for your grant proposals (If subsistence is allowed).
2024年夏季:$2,170($31 /天× 70天)
2025年夏季:2240美元(每天32美元× 70天)
2026年夏季:2310美元(每天33美元× 70天)
What are the eligibility requirements for the Summer Student Housing Program?
SSHP资格要求:
要符合SSHP奖学金的资格,学生必须:
-已在本学年申请并符合太阳2平台奖学金的资格.
-Be a full-time HMC student during the academic year prior to the summer in question.
在HMC教师的指导下进行至少10周的暑期研究或奖学金.
-Not be receiving a summer housing allowance from other sources.
请注意,SSHP的预算有限, and eligibility does not guarantee a student will receive an award. 学生 who apply earlier may have a higher likelihood of receiving an award.
How do I calculate student wages, not including summer research student fellows?
所有新的夏季研究计划都应包括学生作为参与者支持下的研究员(参见计算夏季研究费用的相关常见问题). 如果整个学年需要本科学生的额外帮助, 你可以用它来计算:
Non-HMC学生: (Hourly rate determined by HR) X (number of hours) X (1.08年边缘)
HMC在校生:(HR决定时薪)x(小时数)
请注意,8%的附加税率涵盖雇主支付的FICA(社会保障和医疗保险). 这些比率一直是 经人力资源部批准.
Are PIs allowed to provide gift cards as part of their research activities?
学院理解pi利用礼品卡作为其研究活动的一部分,学院致力于支持这些活动. 如果提供礼品卡是为了激励广大学生或非hmc员工,并且礼品卡金额较小,则pi可以向参与研究项目的个人提供礼品卡.g. 25美元以下). 在这些情况下, 如果学院在一个日历年内提供给个人的总金额低于600美元,则无需向国税局报告. Therefore, no W-9 is required to be obtained from research participants. 它仍然是研究参与者的责任,以确定基于事实和情况的税收影响.
同时,请协调为研究参与者礼品卡在购买和分发之间提供足够的安全保障. 这应该是一个锁定的位置,只有负责分发礼品卡的人才能进入. 我们还建议不要在手头保留额外的礼品卡,避免购买超过特定事件或时间框架所需的礼品卡. The College is required to retain supporting documentation for audit review. In addition to the receipt of the purchase of the gift cards, a log should be kept for the distribution of gift cards that indicates the recipient. 如果需要保密, 请让商务办公室知道,我们可以协调另一种方法来记录向研究参与者分发礼品卡的情况.
If you have any questions, please feel free to reach out to 罗德里戈•弗洛雷斯 at roflores@xyhabit.com 或达内特·桑切斯 dsanchez@xyhabit.com
教职员补助金管理联络
妮可·沃伦
赞助研究主任
909.607.2843
nwallens@g.xyhabit.com
角色:协助教员发展提案, 准备, 和提交, 资助机构联络
罗德里戈•弗洛雷斯
高级会计师及分析师
909.607.0352
roflores@xyhabit.com
角色:协助教员提出预算提案, 提供合规支持, 预算的修正, 成本转移, R&D审核,以及授权/合同评审
Danette桑切斯
财务和预算高级主管
909.607.2632
dsanchez@xyhabit.com
角色:授权/合同审查
艾伦•施密特
助理司库和财务分析师
909.607.4667
alschmidt@xyhabit.com
角色:授权/合同审查, authorized signer for Grants/contracts